Concept & Management

Project Coordinator

Full-time

. Your role

As Project Coordinator in the Event Concept & Management area you take on full responsibility for your own event projects and manage them independently from A to Z.

From the client briefing through conception, pitch and calculation to detailed planning, on-site delivery and the final project accounting, you own the entire course of the project.

In doing so, you combine creativity, organization and strong commercial thinking. Because for us, successful projects must not only convince creatively and organizationally, but also be commercially successful.

. Your tasks

Independent overall responsibility for smaller event projects from the first client briefing to the successful project close
Developing event concepts and creative ideas as well as creating pitches, presentations and moodboards
Independent client communication as well as coordinating internal teams, partners and external vendors
Obtaining, evaluating and negotiating quotes as well as managing all relevant trades
Creating and managing project, production and time schedules
Independently creating and owning project calculations, budgets and cost overviews
Ongoing cost controlling and commercial management of the projects, including margin and budget control
Planning and overall coordination of the on-site delivery as well as managing the involved partners on site
Proactively identifying challenges and independently developing and implementing suitable solutions
Responsibility for project accounting, post-calculation, documentation and a professional project close

. Your profile

A degree or training in event management, business administration, marketing, communication or comparable
At least 2 years of relevant professional experience, ideally in an event or agency environment
Experience in independently leading and delivering smaller event projects
Very good business understanding and a strong affinity for numbers
Confident handling of calculations, budgets, cost controlling and commercial project management
Creative understanding and a good feel for event conception, aesthetics and staging
Professional appearance towards clients and partners as well as a self-reliant, proactive and solution-oriented way of working
Very good and efficient command of Microsoft Office, especially Excel and PowerPoint
Very good Excel skills for project calculations, budgets, cost control and post-calculation
Very good PowerPoint skills for the professional creation of pitches, concepts and client presentations
Confident use of Canva and Adobe
Very good German and English skills, spoken and written
Willingness to travel and to work on site

. What matters most to us in this role

As Project Coordinator you take on responsibility. You don't just coordinate individual tasks – you own your event projects as a whole: creatively, organizationally and commercially.

You know at any time where your project stands, how costs and budget are developing and which decisions are necessary to bring a project to a successful close.

Our ambition is to realize events that convince creatively, are delivered professionally and are managed commercially successfully.

. What you can expect from us

Working in a special place: your workplace is located in the Omniturm in the heart of Frankfurt – one of the most famous and modern buildings in Germany. Modern agency life in an environment with matching standards.
Your own projects & real responsibility: you get the trust to lead your event projects independently and to own them from the first idea to the successful close.
National & international projects: different clients, event formats, cities and locations make sure that hardly any project is like another.
Room to shape things: we don't want you to just execute existing processes. You should think along, contribute ideas, make decisions and make things better.
Individual development: together we define your personal learning and development program and invest specifically in your professional and personal growth.
Attractive compensation: a good salary, additional bonus opportunities and further benefits are a given for us.
Experiencing more together: from team trips within Germany and Europe to joint activities, we want to create special moments outside of everyday project life as well.
And yes – we can do events for ourselves too: our Christmas parties are not obligatory functions. We develop them with just as much creativity and ambition – and make sure they become evenings people talk about for a long time.

Sounds like you?

Then we look forward to receiving your application at career@marsagency.de.

. Your role

As Project Coordinator in the Event Concept & Management area you take on full responsibility for your own event projects and manage them independently from A to Z.

From the client briefing through conception, pitch and calculation to detailed planning, on-site delivery and the final project accounting, you own the entire course of the project.

. Your tasks

Independent overall responsibility for smaller event projects from the first client briefing to the successful project close

Developing event concepts and creative ideas as well as creating pitches, presentations and moodboards

Independent client communication as well as coordinating internal teams, partners and external vendors

Obtaining, evaluating and negotiating quotes as well as managing all relevant trades

Creating and managing project, production and time schedules

Independently creating and owning project calculations, budgets and cost overviews

Ongoing cost controlling and commercial management of the projects, including margin and budget control

Planning and overall coordination of the on-site delivery as well as managing the involved partners on site

Proactively identifying challenges and independently developing and implementing suitable solutions

Responsibility for project accounting, post-calculation, documentation and a professional project close

. Your profile

A degree or training in event management, business administration, marketing, communication or comparable

At least 2 years of relevant professional experience, ideally in an event or agency environment

Experience in independently leading and delivering smaller event projects

Very good business understanding and a strong affinity for numbers

Confident handling of calculations, budgets, cost controlling and commercial project management

Creative understanding and a good feel for event conception, aesthetics and staging

Professional appearance towards clients and partners as well as a self-reliant, proactive and solution-oriented way of working

Very good and efficient command of Microsoft Office, especially Excel and PowerPoint

Very good Excel skills for project calculations, budgets, cost control and post-calculation

Very good PowerPoint skills for the professional creation of pitches, concepts and client presentations

Confident use of Canva and Adobe

Very good German and English skills, spoken and written

Willingness to travel and to work on site

. What matters most to us in this role

As Project Coordinator you take on responsibility. You don't just coordinate individual tasks – you own your event projects as a whole: creatively, organizationally and commercially.

You know at any time where your project stands, how costs and budget are developing and which decisions are necessary to bring a project to a successful close.

Our ambition is to realize events that convince creatively, are delivered professionally and are managed commercially successfully.

. What you can expect from us

Working in a special place: your workplace is located in the Omniturm in the heart of Frankfurt – one of the most famous and modern buildings in Germany. Modern agency life in an environment with matching standards.

Your own projects & real responsibility: you get the trust to lead your event projects independently and to own them from the first idea to the successful close.

National & international projects: different clients, event formats, cities and locations make sure that hardly any project is like another.

Room to shape things: we don't want you to just execute existing processes. You should think along, contribute ideas, make decisions and make things better.

Individual development: together we define your personal learning and development program and invest specifically in your professional and personal growth.

Attractive compensation: a good salary, additional bonus opportunities and further benefits are a given for us.

Experiencing more together: from team trips within Germany and Europe to joint activities, we want to create special moments outside of everyday project life as well.

And yes – we can do events for ourselves too: our Christmas parties are not obligatory functions. We develop them with just as much creativity and ambition – and make sure they become evenings people talk about for a long time.